Communications

General Communication

The club should give consideration to the following in ensuring that all members are adequately updated on club events, policy and activities:

• Quarterly News letters
• Facebook
• Up to date website
• Meetings & social events – informal updates
• Direct communications by phone
• Emails circular

Document Storage and Backup

All club electronic documents should centrally filed/stored and be backed up at a second committee members residence to avoid total loss or damage of management systems and membership details.

Members information

All members information shall be limited to contact details and development records. The data shall be retained by the Club Secretary, Treasurer or Coaching Officer as appropriate.

Website

Pirates have contracted Orbital Net Ltd to host the www.piratescanoeclub.com website. The following generic emails have been generated and are rerouted to personal email addresses of the committee members:

• info@piratescanoeclub.com
• chairman@piratescanoeclub.com
• secretary@piratescanoeclub.com
• treasurer@piratescanoeclub.com
• quartermaster@piratescanoeclub.com
• coaching@piratescanoeclub.com

The website shall be periodically updated and members are encouraged to highlight improvements such that the site is maintained as a useful membership tool, for reference.