The club owns equipment for the use of its club members at scheduled events throughout the membership year and meant for use during the early phases of paddle sport development.
The club acknowledges it has a “Duty of Care” to ensure equipment is maintained in a serviceable condition (Reference Consumer Protection Act 2008 and Health and Safety Act).
Due to the limitations associated with loan items, the club equipment is only intended for used on flat water paddles and may not be used for paddling at an “intermediate” or “advanced” level event. Any breach of this guide would be at the members own risk and not with consent of the club unless specifically agreed with the coaching officer and quartermaster.
Note: It is expected that members use their own equipment at intermediate and advanced level due to the general risk associated with the anticipated water condition and the associated importance of equipment fitment to those individual members. It is strongly advised that the member ensure correct fitment to avoid injury.
Access to using club equipment is only made via the Quartermaster whose contact details can be found on the club website or by emailing firstname.lastname@example.org. If the quartermaster is not available the coaching officer or trip organiser may be contacted. The exception to this is equipment which is located at the Kingswood Activity Centre Pool. This equipment is solely for use at the pool and is issued to members by the pool supervisor or instructor for the duration of the current session.
The following guidelines are provided for the use of club equipment:
Routine checks will help to identify defective equipment but may not pick up on recently damaged items. Conversely, checking items when they are taken out and again on return may not be thorough enough.
Defective items noticed during a session can easily get put away without being recorded.
All Club equipment shall be inspected for wear and tear, damage and condition. The date of the last inspection shall be recorded in the Master Equipment Register.
The Quartermaster will schedule thorough checks and carry out routine maintenance as part of the regular inventory at least once a year. Also, equipment is to be checked when it is taken out and again when it is returned. Defective equipment is to be isolated until it has been repaired. Records of checks, maintenance and isolated equipment are to be maintained in the Master Equipment Register.
If you see any Club equipment that needs attention or repair, note it in the Equipment Log and advise the Quartermaster or a member of the Management Committee. If you think that any item is dangerous ensure that the person running that particular session is aware and removes the item so it cannot be used.
Either the Group leader, coach in charge of the session or the user shall record any defects in the Equipment Log.
To prevent defective items from inadvertently mixing back into the system any defective equipment shall be marked (with brightly coloured adhesive tape) so that it is not used. Any dangerous equipment will be physically removed from use by the person managing the session.
The Quartermaster shall ensure that equipment recorded as defective, is not used, and is reported to the committee where disposal or repair will be authorised. Equipment that is not to be repaired shall be either sold or made unusable, for example by cutting in half, before disposal.
All Club equipment shall be permanently marked so that it can be easily identified against the Equipment Register which is kept up to date for audit and insurance purposes.
The Master Equipment Register will be maintained by the Quartermaster and held on a database on the club website with committee members having access to it.
The Master Equipment Register will contain the inventory of all the equipment and full details of all equipment, maintenance, repairs and overall condition.
An Equipment Log will be stored with the equipment (at the pool, boat house and Conningbrook Lake) and is to be used for booking out equipment and noting any information on equipment that may need attention.
Where equipment and boat checklists are available they should be used to ensure all relevant checks are made.
Pool Sessions: where equipment is borrowed from the pool side for the duration of the session, the individual must ask the pool supervisor to check the equipment for them, or if the individual is competent they can check it for themselves. At the end of the session the pool supervisor must be informed of any damage or faults that may have subsequently been found or occurred and they will report back to the Quartermaster.
Single day outings and sessions: where equipment is issued to individuals, the member running the session is responsible for:
Where equipment is issued for longer periods this whole process should be managed by the quartermaster, who will check and record all items issued and returned. The member receiving the items is responsible for caring and maintaining them as indicated by the quartermaster. If a fault or damage occurs during this period the quartermaster must be informed and the items not used if there is any risk to the user or further damage to the equipment is likely. If the quartermaster is not available for the issue or return, the process can be managed by a committee member or the senior instructor for the event. All relevant checks and recording will be carried out by that person and the quartermaster informed by email so that a written record exists which is available to the quartermaster.
Use of all boats is to conform to the manufacturer’s guidelines and to current BC guidelines on buoyancy, footrests and grab handles and toggles.
Canoe Polo boats must conform to current ICF Canoe Polo rules and the UK equivalent.
Maximum buoyancy (air bags) should be fitted where boats are used on open water or rivers. A visual inspection must be carried out before each use/ issue.
All club members are to be briefed on correct manual handling techniques regarding the lifting and carrying of equipment.
All Club boats and equipment will undergo annual inspections. These inspections will be logged in the Master Equipment Register and reported back to the committee by the quartermaster. The register will be made available to others at the discretion of the committee.
Boats are to be checked for overall soundness of the hull, condition of associated equipment (air bags etc.) and correct fitments. Inspections are to ensure that a person would not be placed in any danger, due to faulty or missing items on the boat when in use.
Any temporary repairs during a trip or session will not be acceptable as part of an inspection and should be removed in order to carry out a thorough examination.
Rough edges or damaged wood creating splinters, frayed ropes, delamination of ply, sharp glass fibres or gel coat blips, rusted fittings, insecure fixings and illegal foot rests are not acceptable.
All tests (1 to 3) should be completed at the discretion of the Quartermaster or appointed boat inspector. Note: K – Refers to Kayaks, OC – Refers to Open Canoes
(1) Saturation Test – Boat to be completely swamped to ensure buoyancy is sufficient to keep it floating at the surface.
(2) Internal Inspection – Buoyancy must be secure and not hinder exit from the craft. Foam buoyancy must be inspected for signs of deterioration.
Where air bags are fitted, and not already inflated, these must be inflated a minimum of thirty minutes to test their integrity.
All internal surfaces of boats must be free from sharp edges and splinters.
Any internal fittings not mentioned above must be in good condition and must not hinder a capsized paddler exiting their upturned craft.
(3) External Inspection – Hull to be inspected to ensure there are no cracks and splinters. Where doubts as to the integrity of the hull exist, the craft should be subjected to a Water Leak Test to ensure that no holes are present. This involves pouring a minimum of four litres of water into the boat, and then tilting the craft on its sides and ends to see if any water escapes. Any repairs which have been made to the craft should not adversely affect its structural integrity.
Manufacturers grab handles and/ or toggles must be fitted at both the bow and the stern of the boat. If insufficient grab handles are present suitable painters are to be provided, care is to be taken as to ensure that painters don’t cause entrapment or potential snagging.
All Club PFDs will have the date purchased, supplier, type, colour, size, Serial number and the Newton weight recorded in the Master Equipment Register.
All lifejackets and buoyancy aids issued by the Club must conform to current CE standards and be appropriate to the requirements of the activity that it is issued for. A visual inspection must occur at each issue.
The CE and ISO standards use Newtons as the form of measurement. The N symbol equates to the minimum number of Newton’s for the average adult. A Newton is a measurement of force, and can be determined by applying a measured load. In effect a 50N buoyancy aid will support a weight of 5.5 kg. This minimum stated buoyancy should be available in the device for the duration of its life.
Frequency of use, abuse, and conditions of use and storage will all affect the buoyancy of the equipment over the course of its life. Typically the average life expectancy for a buoyancy aid is between 3-5 years. It is recommended that buoyancy aids are checked to ensure that sufficient buoyancy remains.
All Personal Flotation Devices will be checked annually for signs of wear and tear particularly to stitching and zips. These inspections will be logged in the Master Equipment Register which will be made available for inspection.
An appropriate metal weight is attached to the buoyancy aid. The buoyancy aid and weight are placed into a sufficiently deep tank of water making sure to remove any air and other extraneous buoyancy from the buoyancy Aid.
If the buoyancy aid continues to float on the surface with the weight attached it meets the required buoyancy. If it fails to float it must be immediately discarded.
Note: Due to the varying density of metals, different dry weights are required for different metals.
Weights for Buoyancy Aid Testing – 50N Standard
Minimum buoyancy Lead weight Iron or steel weight Cast iron weight
All Club helmets will have the date purchased, size and unique reference number marked on them.
All Club owned Helmets must conform to current CE/ISO standards.
Helmets must be strong and lightweight, and must provide protection for all of the head including, the back of head, forehead and temple and have enough buoyancy to float. The helmet must also have a strap/ buckle to hold it securely on the head, have a lining to protect from impacts and to provide a separation distance between head and shell in case of puncture of the helmet.
Inspections must check for wear/damage and results recorded in the Master Equipment Register.
Manufacturers recommended lifespan will be adhered to.
All spray-decks should be fit for purpose and must have a good strap for removing the deck quickly from the kayak.
Spray deck inspections must check for wear and damage and results recorded in the Master Equipment Register. A visual inspection by the issuer must occur at each issue
Paddles should be securely fitted to the shaft and be free of sharp edges, splinters and cracks. Shafts must not be bent or corroded which may lead to failure during use.
Paddle inspections must check for damage and results recorded in the Master Equipment Register. A visual inspection by the issuer must occur at each issue.
Clothing must be checked for wear and damage and results recorded in the Master Equipment Register. A visual inspection must occur at each issue.
The club will provide each club member with access to the following equipment:
Sufficient safety equipment will also be provided for specific events as follows:
Club organised paddles take precedent over individual members wants when issuing club equipment.
Access to club equipment is to be with the consent of the Quartermaster. Committee members may issue equipment but should consult with the quartermaster and always record and inform the quartermaster of the situation. Individuals borrowing equipment must provide proof of membership and of identity. The equipment issue sheet is to be completed in full and in all circumstances.
When borrowing club equipment the Participants shall visually inspect all Club equipment before use. If the Participant does not have sufficient experience, either the coach running the session or Quartermaster shall assist them with the inspection.
Members borrowing Club equipment shall exercise due care to avoid loss or damage. Members borrowing Club equipment shall be liable for making good any damage or loss beyond fair wear and tear. The Quartermaster shall agree any liability for loss or damage with the Member. In the event that agreement is not possible the matter shall be referred to the Committee.
Members borrowing club equipment shall prove to the issuing officer that adequate security devices such as cable locks will be used whenever the equipment is unattended in line with the Club’s current insurance policy.
When returning equipment all boats should be empty of water and returned to the correct location.
Equipment borrowed for extended periods of time is to be checked for damage/ wear and tear more thoroughly as detailed in the sections above.
Placed in appropriate marked wheelie bin/ stacking area.
All Club PFS should be zipped up and hung up on the Clothes rail in the appropriate space for its size.
All equipment will then be placed back into Store Room by senior paddlers.
As a norm the club does not advocate the loaning of club equipment to third party groups. However there have been occasions where consideration has been given. The following provides guidelines for such cases.
The following considerations should be made when loaning Club equipment:
Note: The club white water specification boats are not considered appropriate for external use.
However, where such boats are borrowed for white water trips (and subject to prior authorisation by the committee) the applied wear and tear factor shall be five times that of the flat water calculations. Thus for the same calculation in (e) a contribution in the order of £173 should be considered.